I’m an exhibitor
Additional services
Everything your booth needs to run, backed by Plaza Mayor’s operations team.
Our versatile facilities adapt to any type of event, from corporate meetings to large trade show productions. We provide the spaces, capacity and conditions you need so that every setup meets high standards, with the flexibility and support each exhibition requires.
Services for your booth
During the show, exhibitors can request the following technical services:
Connectivity
Dedicated internet, captive portal, phone line and internet for card terminals.
Utilities
Electricity, natural gas, water (utility sink), water supply and sewer for your operation.
Operations and logistics
Food and beverage, cleaning, security and sales channels throughout the event.
Important. Services requested after the show has started may not be installed right away, because in some cases they require an outage that would affect other exhibitors. We recommend getting everything ready before setup.
Extra services
Security, cleaning and logistics
Quoted according to the needs of each event. Cleaning includes a separate line for the cost of supplies.
Storage
Spacious storage rooms in the Conventions and Exhibitions venues for your merchandise, subject to space availability.
Internet and technology
Request the service directly from Plaza Mayor at least 5 business days in advance, based on your event’s needs.
Foreign trade
Temporary Free Trade Zone
Temporary free trade zones are defined areas that host international trade fairs, exhibitions, congresses and seminars relevant to the country’s economy and trade. Goods from abroad that are directly related to the event can enter free of customs duties and VAT.
Plaza Mayor provides the Temporary Free Trade Zone service exclusively to its clients and exhibitors, to make it easier to bring international goods in and out for events, fairs, exhibitions and trade shows.
Benefits
- No VAT or customs duties while the goods remain at Plaza Mayor.
- Goods for use, consumption or free distribution inside the zone: samples with no commercial value, promotional material, booth elements, demonstration items, food and beverages.
- Exhibition goods for sale or order taking, which are later nationalized or returned to their country of origin.
- If equipment or products are sold, taxes are paid by the importer in Colombia, not by the foreign exhibitor.
- Goods held in another free trade zone in Colombia can be transferred tax free, without nationalizing them.
- No Colombian company is required: goods can be shipped in your own name with a pro forma invoice.
- Foreign goods can stay until the zone ends and then be returned abroad or transferred to another free trade zone.
Exhibitors can bring promotional material from abroad tax free up to these amounts:
| Length of the fair | Authorized amount |
|---|---|
| 1 to 3 days | USD 1,000 |
| 4 to 5 days | USD 2,000 |
| 6 days or more | USD 3,000 |
How we make it happen
Advice
Guidance on customs and foreign trade: regulations, procedures and goods entry forms.
Area management
We manage the event area for which the free trade zone declaration is requested.
Goods control
We authorize the entry and exit of domestic, nationalized and foreign goods in our systems.
Storage
We store foreign goods under customs control for the period authorized by the Ministry of Commerce, Industry and Tourism.
Free trade zone services
- Setup and filings for the Temporary Free Trade Zone with the Ministry of Commerce, Industry and Tourism.
- Customs and foreign trade advice for organizers, exhibitors and intermediaries.
- Storage of foreign goods from the start to the end of the zone.
- Storage of domestic and nationalized goods before the event, while the zone is in force.
- Data entry of the forms for the movement of domestic and nationalized goods.
Bringing goods into the venue
- Goods carried by a traveler arriving by air: fill in Form 1 on the Sizfra platform.
- Goods shipped from abroad: contact the Free Trade Zone Coordination.
Free Trade Zone Coordination
Edward Andrés Herrera Vargas
Phone: (604) 261 7312 · Mobile: 304 329 9830
Email: [email protected]
How to request your services
Email us at [email protected] with the following details and we’ll send you a quote:
- Event name
- Event date
- Area and booth number
- Contact name and mobile number
- Type of service
- Installation date
For more information, email [email protected].